Job Information
IGT Administrative Assistant III in Sacramento, California
Administrative Assistant III
Location:
Sacramento, CA, US, 95834
Requisition ID: 14997
IGT (NYSE:IGT) is a global leader in gaming. We deliver entertaining and responsible gaming experiences for players across all channels and regulated segments, from Lotteries and Gaming Machines to Sports Betting and Digital. Leveraging a wealth of compelling content, substantial investment in innovation, player insights, operational expertise, and leading-edge technology, our solutions deliver unrivaled gaming experiences that engage players and drive growth. We have a well-established local presence and relationships with governments and regulators in more than 100 countries around the world, and create value by adhering to the highest standards of service, integrity, and responsibility. IGT has approximately 10,500 employees. For more information, please visit www.igt.com (https://c212.net/c/link/?t=0&l=en&o=3466342-1&h=1955860405&u=https%3A%2F%2Fwww.igt.com%2F&a=www.igt.com) .
Overview
At IGT, we have an exciting opportunity responsible for administrative support with our Sacramento site. This is an onsite position . The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks and providing support to the team. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to this position.
Responsibilities
• Process daily, weekly and monthly customer invoicing with great attention to detail and ensure tight turn-around delivery. Data Entry on multiple Excel spreadsheets and in SAP.
• Heavy amount of scanning and copying of critical and confidential information.
• Manage and track Office PCard expenses, including monthly reconciliation. Maintain expert knowledge of purchase policies and restrictions on PCard usage.
• Manage Purchase Order process. Work directly with vendors to provide pay dates on invoices and PO numbers when establishing PO’s. Ensure invoices are billed to correct entity.
• Request vendor quotes when necessary.
• Develop expert knowledge of MediusFlow APP to code and forward invoices properly for approvals.
• Coordinates and schedules travel, meetings, and appointments.
• Manage and schedule daily calendar and business activities across different time zones while using sound judgement to maximize time and meeting cadence.
• Coordinate and drive effective cadence of functional staff operating meetings by preparing agendas, presentations, and logistics. Organize multiple staff events annually.
• Prepare written reports, communications, and other materials as required.
• Assist with office management within area of responsibility – including ordering of office supplies, catering, managing office petty cash funds, managing front office visitors with proper badge access, organize staff lunches, and staff license renewals.
• Develop a sound understanding of current business issues and be able to provide timely support to the Sr. Director of Account Development Management (ADM) and management team. In addition, this role will act as a liaison and a problem solver.
• Assist Field Services with Purchase Order creations, order information, and Purchase Order information.
• Participate as needed in projects to solve complex problems, department, or organization-related work.
• Other duties as assigned.
Qualifications
• Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Positive can-do personality and ability to be forward thinking.
• Ability to successfully manage multiple projects simultaneously.
• Ability to work with all levels and personalities and tend to their individual needs.
• Highly organized, detail-oriented self-starter who is resourceful and can think outside the box.
• Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision.
• Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Build strong working relationships with colleagues, team members and staff.
• Self-motivated with the ability to exercise independent judgment with minimal direction from senior management.
• Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency.
Keys to Success
• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership
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IGT is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged. IGT is an equal opportunity employer. We provide equal opportunities without regard to sex, race, color, religion, age, national origin or ancestry, disability, veteran status, sexual orientation, genetic information, gender identity or expression, and any other personal attributes protected by federal, state, or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.
At IGT, we consider a wide range of factors in determining compensation, including background, skills, experience, and work location. These factors can cause your compensation to vary. The estimated starting compensation range is $56,500 - $83,000. The actual pay offered may end up being higher or lower. The Company will comply with all local pay requirements and collective bargaining agreements, where applicable.
Base pay is only one part of our Total Rewards program. Sales roles may be eligible for commission payments, while other roles are eligible for discretionary bonuses . In addition, we offer employees a 401(k) Savings Plan with Company contributions, health, dental, and vision insurance, life, accident, and disability insurance, tuition reimbursement, paid time off, wellness programs, and identity theft insurance. Note: programs are subject to eligibility requirements.
IGT (NYSE: IGT) is the global leader in gaming. For more information, please visit www.igt.com .